How can you ensure your project's sponsor receives weekly updates via email?

Choosing to schedule the sheet to send weekly as an attachment is an effective way to ensure that your project's sponsor receives consistent updates. This method automates the process, saving time and reducing the risk of forgetting to send the updates manually each week. By scheduling the notifications, you can ensure that the sponsor receives the latest information directly to their email, which facilitates better communication and tracking of the project's progress.

This approach leverages Smartsheet's built-in functionality that allows users to set up automated reminders and attachments, keeping stakeholders informed without requiring manual intervention each week. Automated email updates also allow for a standardized format that can present the data clearly and consistently.

Other methods, such as sending updates manually or providing phone calls, introduce variability and could easily result in missed communications, especially if schedules change or workloads increase. Sharing your screen during meetings may not effectively convey ongoing project updates to the sponsor outside of those meetings, making it less reliable for consistent communication compared to an automated email strategy.